Assessment System

The assessment system used is relative, a method for evaluating student abilities by comparing them to the skills of other students in the same class. This means that the performance of all students in one class is the basis for assessment. It is assumed that in a class with many students, there will be students with very good, good, sufficient, lacking, and poor abilities.

The students’ abilities are given a value with the letters A, A-, A/B, B+, B, B-, B/C, C+, C, C-, D, E, T, and K, which have the following meanings:

Assessment ScaleRubricAlternative RangePredicate
A85-10085-100EXCELLENT
A-70-84.9981.3-84.99very good
A/B77.6-81.2good
B+73.76-77.5
B70-73.75
B-60-69.9967.6-69.99satisfactory
B/C65.1-67.5
C+62.6-65
C60-62.5
C-40-59.9953.38-59.99below acceptable
C/D46.8-53.37
D40-46.7
E<40<40not acceptable

K: empty (no value), incomplete, or non-existent value data because the student has withdrawn from educational activities legally. If the student withdraws illegally, an E value is given.

T: incomplete, incomplete value data because not all assignments have been completed on time with the permission of the relevant lecturer. The assignment must be completed no later than two weeks after the exam scores are announced, and if not met, the T value is changed to E.

Academic Achievement

Study evaluation is intended to see students’ academic achievement during learning. Study evaluation is carried out in stages: every semester, the first two years, and at the end of the study (7 years). The basis for conducting the evaluation is the Grade Point (GP) obtained by students during academic activities. In determining/calculating the achievement index, the letter grade must be changed into a number according to its weight. The letter grade weight is set as follows:

GradeWeightGradeWeightGradeWeight
A4.00B-2.75C/D1.50
A-3.75B/C2.50D+1.25
A/B3.50C+2.25D1.00
B+3.25C2.00E0.00
B3.00C-1.75 

Using this weight value, the calculation of the achievement index (IP) is done with the following formula:

Thus, the Grade Point (GP) value ranges from 0 to 4.

End of Semester Evaluation

This evaluation is carried out at the end of each semester to determine student achievement based on the Grade Point value in that semester. The GP from the evaluation is used to determine the number of credits that are allowed to be taken in the following semester. The guidelines for this purpose are:

  1. If GPA < 1.50, the maximum number of credits that may be taken is 12 credits
  2. If 1.50 ≤ GPA < 2.00, the maximum number of credits that may be taken is 15 credits
  3. If 2.00 ≤ GPA < 2.50, the maximum number of credits that may be taken is 18 credits
  4. If 2.50 ≤ GPA < 3.00, the maximum number of credits that may be taken is 21 credits
  5. If GPA ≥ 3.00, the maximum number of credits that may be taken is 24 credits

First Stage Study Result Evaluation

At the end of the first two years, starting when the student is first registered at the Faculty of Agricultural Technology UGM, the student’s study results are evaluated to determine whether they may continue their studies or must leave the faculty (drop out).

Students may continue their studies at the Faculty of Agricultural Technology UGM if they can collect at least 30 credits with a GP ≥ 2.0 during the first two years (four semesters). If, within two years, the student can collect more than 30 credits, then the 30 credits with the best grades are taken for evaluation. Students who cannot meet these requirements are welcome to withdraw or be expelled from the Faculty of Agricultural Technology UGM.

Monitoring Study Progress

After the evaluation at the end of the second year, several evaluations are still carried out to monitor the progress of the student’s studies. If the student has not been able to complete his studies by semester 10, then intensive monitoring is carried out for the person concerned to determine his studies’ progress. Monitoring occurs at the end of the 10th, 11th, 12th, and 13th semesters. The student is given a warning so that he can carry out his studies more diligently. A copy of the warning is sent to the student’s parents, Dean, Head of Department, and Academic Supervisor.

At the end of semester 14, a final study evaluation is carried out for the student concerned. If the student meets the requirements to graduate, the person concerned is included in the graduation. At the same time, those who do not graduate are welcome to leave the Faculty of Agricultural Technology UGM. The requirements for graduating are:

  1. The minimum number of credits required in the curriculum (144 credits).
  2. Minimum Grade Point Average of 2.00
  3. No E grades
  4. The number of credits for educational activities with a D grade is no more than 25%
  5. The study time/period does not exceed the provisions

Final Study Evaluation

Students are evaluated for their study results at the end of the study period to determine their graduation and graduation predicate. This evaluation is carried out if the student’s study period, as determined by the curriculum, has expired (7 years) or if the student requests an evaluation (through registration for graduation). The final evaluation stage includes the number of credits obtained during the study, cumulative achievement index, D and E grades, and other specified requirements.

Students are declared to have passed the final stage of evaluation and can graduate if they meet the following specified requirements:

  1. Have taken a minimum of 144 credits
  2. Have taken all required compulsory courses
  3. Grade Point Average ≥2.00.
  4. The number of credits with a D grade is no more than 25% of the total number of credits taken during the study.
  5. No E grades
  6. Have completed final assignments (Thesis, Practical Work/Industrial Internship, and Community Service)
  7. Do not exceed the study time limit specified in the curriculum (14 semesters)
  8. Have completed the specified administrative requirements (free from borrowing laboratory facilities, libraries, etc.)

Students who graduate based on the evaluation of the final stage of study results are given a predicate according to their graduation weight. The predicates are as follows:

  1. Cumlaude or Praise graduation predicate is given to students who graduate with a bachelor’s degree with the following conditions:
    • Cumulative Achievement Index between 3.51 – 4.00
    • Study period of no more than five years
    • Meet the requirements for graduating from a Bachelor of Agricultural Technology
  2. A Very Satisfactory graduation predicate is given to students who graduate with a bachelor’s degree with the following conditions:
    • Cumulative Achievement Index between 3.01 – 3.50
    • Meet the requirements for graduating from a Bachelor of Agricultural Technology
  3. A Satisfactory graduation predicate is given to students who graduate with a bachelor’s degree with the following conditions:
    • Cumulative Achievement Index between 2.76 – 3.00
    • Meet the requirements for graduating with a Bachelor of Agricultural Technology.